HR and Admin Coordinator/Manager

JOB DESCRIPTION & SPECIFICATIONS

Job title	HR and Admin Coordinator/Manager
Job location	Kabul, with travel to provinces as required
VA #	AUA003
Report to	AUA, General Director
Grid level	To be discussed
Supervisor of	Admin and HR Functions

SUMMARY OF KEY FUNCTIONS

Alfal-ul-Alami (AuA) as a profit-based company contracted by Islamic Emirate of Afghanistan, in partnership with national international companies, is dedicated to establishing a cement factory that produces high-quality cement products in Afghanistan. Through our commitment to bringing a cadre of expert and diverse team, we aim to promote excellence, sustainability, and customer satisfaction so it contributes to the growth and development of Afghanistan's construction industry while ensuring profitability and access to international markets.

We at AUA are seeking a skilled and experienced HR and Admin Coordinator to join our team and lead our human resources and administrative functions.

The HR and Administration coordinator will be responsible for overseeing all aspects of human resources management and administrative operations within the company. This role requires a strategic leader who can develop and implement HR policies, procedures, and programs that align with the company's goals and objectives. The Director will also ensure compliance with labor laws and regulations, manage employee relations, and promote a positive company culture.

The position will also oversee and manage the administrative functions of the company, including facilities management, travel arrangements, and vendor relationships, ensuring efficient operation of administrative processes and systems to support the overall functioning of the organization. This position directly reports to AuA director.

KEY RESULTS EXPECTED

HR functions:

Develop Employee manual, policy, and recruitment guideline for AUA. Ensure the documents are in compliance with HR-related specific labor laws’s of the Islamic Emirate of Afghanistan’s and international standards
Develop and implement HR strategies and initiatives aligned with the company's overall business objectives.
Manage and oversee the recruitment and selection process, ensuring the acquisition of top talent for various positions within the company.
Develop and administer compensation and benefits programs to attract, motivate, and retain employees.
Implement effective performance management systems, including goal setting, performance evaluations, and employee development plans.
Oversee employee relations, including handling grievances, disciplinary actions, and conflict resolution.
Ensure compliance with labor laws and regulations and maintain accurate and up-to-date records.
Develop and implement training and development programs to enhance employee skills and competencies.
Lead and manage the HR team, providing guidance, coaching, and support to ensure high performance and employee engagement.
Collaborate with department managers to address HR-related issues and provide guidance on HR policies and procedures.
Develop and maintain HR metrics and analytics to measure the effectiveness of HR programs and initiatives.
Manage the administrative functions of the company, including facilities management, travel arrangements, and vendor relationships.
Monitor and control HR and administrative budgets to ensure cost-effectiveness and adherence to financial guidelines.
Stay updated on companies trends and best practices in HR and administration and recommend improvements to enhance organizational effectiveness

Admin functions:

Oversee and manage the administrative functions of the company, including facilities management, travel arrangements, and vendor relationships.
Ensure efficient operation of administrative processes and systems to support the overall functioning of the organization.
Collaborate with other departments to address administrative needs and provide guidance on administrative policies and procedures.
Monitor and control administrative budgets to ensure cost-effectiveness and adherence to financial guidelines.
Maintain accurate and up-to-date records related to administrative activities.
Manage vendor relationships and negotiate contracts to ensure favorable terms and conditions.
Stay updated on industry trends and best practices in administrative management and recommend improvements to enhance organizational effectiveness.
Implement and maintain effective document management systems and processes.
Support the HR team in various administrative tasks such as onboarding, offboarding, and benefits administration.
Provide guidance and support to employees on administrative matters.
Ensure compliance with relevant regulations and laws governing administrative functions.

COMPETENCE

Core Competencies: Strategic thinker with strong leadership and management skills adaptable to a large organization. Able to facilitate change and demonstrate innovation. Analytical / conceptual thinking. Strong, clear communication skills and ability to take complex ideas and explain them for easy comprehension. Self- starter and independent organizer. Strong teamwork and inter-personal skills. Effective coaching and mentoring. Good problem analysis.

Skills and Experience:

Provent experience in developing strategies, SOPs, and strategic plans for HR and Admin
Proven experience as an HR leader, preferably in the cement or manufacturing industry.
In-depth knowledge of HR principles, labor laws, and regulations.
Strong understanding of recruitment and selection techniques, performance management, and employee relations.
Excellent leadership and management skills, with the ability to inspire and motivate a team.
Exceptional interpersonal and communication skills, with the ability to build effective relationships at all levels of the organization.
Strong problem-solving and decision-making abilities, with a strategic mindset.
High level of integrity and confidentiality, with a commitment to ethical HR and Admin practices.
Strong interviewing skill both for national and international positions
Education: Bachelor or preferrable MA in business administration, HRM, Public administration, International Law or a relevant field.
Work Experience: At least four years of related professional experience; preferably with business companies, and profit/non-profit or social service environment.
Languages Skills: Excellent knowledge of both written and spoken English. Must be able to write reports in English. Proficiency in Dari or Pashtu.
Technical Proficiency: Proficiency in using various software applications and tools for administrative and HR tasks, such as Microsoft Office Suite (Word, Excel, PowerPoint), HMIS, document management systems, and communication tools.
Ethics and Integrity: High ethical standards, integrity, and the ability to handle sensitive and confidential information with discretion and professionalism.

Working relationship:

Reporting to General Director, this position has working relationship with operation coordinator, communication and public relationship manager, finance coordinator, filed office manager, advisor and all staff